Executive Support Assistant Job (Athens, GREECE, GR)

Executive Support Assistant-00090314DescriptionIf you join Accenture you can make great ideas happen for some of the world's most dynamic companies. With broad global resources and deep technical know-how, we collaborate with clients to cultivate ideas and deliver results. Choose a career at Accenture and enjoy an innovative environment where challenging and interesting work is part of daily life.Our Enterprise workforce provides deep expertise to manage and operate Accenture's business functions and support client teams. They work in a wide range of functional areas including human resources, marketing and communications, finance, quality control, legal, IT, facilities and services.Enterprise workforce professionals make sure we increase our earnings and grow as a company efficiently and effectively. We must continually update our organisation and evolve to meet the ever-changing demands of the marketplace and achieve higher performance both for ourselves and our clients. Our Enterprise workforce people play a leading role in our strategic and operational programmes, acting as the agents of change within Accenture itself.Job DescriptionThere are many roles in Facilities & Services ranging from on-site facilities management, executive support services, office services, real estate and travel to workplace research and development, including: Archives & Records Management, Business Travel Group, Corporate Housing, Corporate Real Estate, Executive Support Services, Office Services, and Safety & Security. With such a wide range of roles, Facilities & Services is a very diverse team of professionals, with a wide range of backgrounds and experience. What they have in common is the ability to communicate well with people at all levels and an enthusiasm for solving problems.An Executive Support Assistant provides professional secretarial and administrative support to various executives and independently completes a variety of assigned tasks (including transaction-based) to meet goals under general supervision and/or established guidelines, working in a team environment. He/she applies secretarial and business knowledge and skills to execute tasks to provide high quality service. He/she may share executives' responsibilities with a team or may serve as the primary support and acts as a liaison between the executive and his/her organisation. Where applicable, the level of support requires a good understanding of the executive's organisation and clients.Key responsibilities may include:? Providing basic telephone support according to local guidelines; acting as executive's representative to independently handle calls? Assisting with miscellaneous administrative tasks / services according to local guidelines including reserving workspace, faxing, ordering supplies, completing forms, providing archiving support, maintaining information in databases, handling executive mail, invoicing / reconciliation of accounts, assisting with Time and Expense? Assisting executives in the use of company self-enabling tools including travel, reservations, and conference calls? Arranging conference calls, video conferences or data conferences? Drafting, transcribing or translating documents and correspondence under direct supervision? Assisting with the preparation of presentations, proposals and client deliverables? Providing research support and information gathering? Arranging meeting logistics in liaise with the Meeting and Events Planning team, where appropriate? Arranging or coordinating travel arrangements and assisting with itineraries and visa/passport procedures? Assisting with calendaring/scheduling of appointments? Communicating with executives on status of tasks and deliverables? Maintaining voicemail and email distribution lists? Coordinating work with internal and external third-party suppliers at the request of the executive or supervisorQualifications? 2+ years of secretarial and administrative experience (preferably in the F&S environment) or recent graduate of an accredited secretarial/business school? Good knowledge of Word, Excel, PowerPoint and internet; may also require working knowledge of other software applicationsProfessional Skill Requirements? Proven ability to work independently and as a team member? Ability to be proactive, flexible and work analytically in a problem-solving environment? Good communication (written and oral) and interpersonal skills? Must display professionalism and confidence? Excellent customer service skills? Ability to build and develop relationships in a virtual environment? Strong organisational, multi-tasking, and time-management skills? Ability to quickly absorb new information regarding clients/projects/processes and tools[Optional capability development message:]In the Enterprise workforce, learning is an ongoing process for each individual and the Enterprise workforce supports this process in a variety of ways including: an individual's experience, including day-to-day assignments, special projects and professional growth experiences; the ongoing feedback and guidance each individual receives on professional development from their career counsellor and/or supervisor(s) and others; other learning enablers customised for an individual's development needs, including training (i.e., core leadership and professional training, leadership training and functional/technical training that builds and extends professional expertise); the Enterprise workforce community structure which provides opportunities for training, mentoring, coaching, knowledge sharing and networking; and other learning assets such as Accenture's knowledge exchange, global news feeds and publications, and methodologies.JobLevel 1Primary LocationGreece-AthensOrganisationFacilities & ServicesScheduleFull-time

This position, Executive Support Assistant Job (Athens, GREECE, GR), was posted on March 19, 2010. The job is located in Athens. The employer is Accenture. Since this job has been published, it has been viewed 506 times.